Organization
This charter governs the operations of the Audit Committee (the "Committee") of
Hewitt Associates, Inc. (the "Company"). The Committee shall review and
reassess the charter at least annually and obtain the approval of the Board of
Directors (the "Board"). The Committee shall consist of members of and be
appointed by, the Board of Directors and shall comprise at least three
directors, each of whom is independent of Management and the Company. Members
of the Committee shall be considered independent as long as they do not accept
any consulting, advisory, or other compensatory fee from the Company and are
not affiliated persons of the Company or its subsidiaries, except for their
service as a director. In determining independence, the Board of Directors will
observe the requirements of Rules 303.01 and 303.02 of the NYSE Listed Company
Manual, as amended from time to time. All Committee members shall be
financially literate and at least one member shall be a "financial expert" as
defined by Securities and Exchange Commission regulations. No member of the
Audit Committee shall serve on the audit committees of more than two other
public companies.
The Committee expects to meet at least four times per year. Reports of all
meetings shall be made to the Board of Directors.
Purpose
The Audit Committee shall provide assistance to the Board of Directors in
fulfilling its oversight responsibility to the shareholders relating to: the
integrity of the Company's financial statements, the financial reporting
process, the systems of internal accounting and financial controls, the
performance of the Company's internal audit function and independent auditors,
the independent auditors' qualifications and independence, and the Company's
compliance with legal and regulatory requirements. In so doing, it is the
responsibility of the Committee to maintain free and open communication among
the Committee, independent auditors, the internal auditors, and Management of
the Company.
In discharging its oversight role, the committee is empowered to investigate any
matter brought to its attention with full access to all books, records,
facilities, and personnel of the Company and the authority to engage
independent counsel and other advisers as it determines necessary to carry out
its duties. The Company shall provide appropriate funding, as determined by the
Committee, for payment of the compensation of the independent auditor and any
advisor employed by the Committee pursuant to the authority granted by this
charter, as well as for payment of ordinary administrative expenses of the
Committee that are necessary and appropriate in carrying out its duties.
Duties and Responsibilities
The primary responsibility of the Audit Committee is to oversee the Company's
financial reporting process on behalf of the Board and report the results of
its activities to the Board. While the Committee has the responsibilities and
powers set forth in this Charter, it is not the duty of the Committee to plan
or conduct audits or to determine that the Company's financial statements are
complete and accurate and are in accordance with generally accepted accounting
principles. Management is responsible for the preparation, presentation, and
integrity of the Company's financial statements and for the appropriateness of
the accounting principles and reporting policies used by the Company. The
independent auditors are responsible for auditing the Company's financial
statements and for reviewing the Company's unaudited interim financial
statements.
The Committee, in carrying out its responsibilities, believes its policies and
procedures should remain flexible in order to react better to changing
conditions and circumstances. The Committee should take appropriate actions to
set the overall corporate "tone" for quality financial reporting, sound
business risk practices, and ethical behavior. The following shall be the
principal duties and responsibilities of the Committee. These are set forth as
a guide with the understanding that the Committee may supplement them as
appropriate.
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The Committee shall be directly responsible for the appointment, compensation,
retention and oversight of the independent auditors, including resolution of
disagreements between Management and the auditors regarding financial
reporting. The Committee shall evaluate the independent auditors'
qualifications, performance, and independence (including that of the lead audit
partner) and shall periodically consider the rotation of the lead audit partner
and the independent audit firm. The Committee shall establish policies for the
pre-approval of all audit and non-audit services provided by the independent
auditors and shall not engage the independent auditors to perform non-audit
services proscribed by law or regulation.
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At least annually, the Committee shall obtain and review a report by the
independent auditors describing:
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The independent auditors' internal quality control procedures.
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Any material issues raised by the most recent internal quality control review,
or peer review, of the independent auditors, or by any inquiry or investigation
by governmental or professional authorities within the preceding five years,
respecting one or more independent audits carried out by the firm, and any
steps taken to deal with any such issues.
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All relationships between the independent auditor and the Company (to assess
the auditors' independence).
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In addition, the Committee shall set clear hiring policies for employees or
former employees of the independent auditors that comply with law, Securities
and Exchange Commission regulations, and New York Stock Exchange listing
standards.
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The Committee shall discuss with the internal auditors and the independent
auditors the overall scope and plans for their respective audits, including the
adequacy of staffing and compensation. Also, the Committee shall discuss with
Management, the internal auditors and the independent auditors the adequacy and
effectiveness of the accounting and financial controls, including the Company's
policies and procedures to assess, monitor, and manage business risk, and its
legal and ethical compliance programs.
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The Committee shall periodically meet separately with Management, the internal
auditors, and the independent auditors to discuss issues and concerns
warranting the Committee's attention.. The Committee shall review with the
independent auditors any audit problems or difficulties and Management's
response.
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The Committee shall receive regular reports from the independent auditor on the
critical policies and practices of the Company and all alternative treatments
of financial information with generally accepted accounting principles that
have been discussed with Management.
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From such time as there are regulations of the Securities and Exchange
Commission implementing relevant sections of the Sarbanes-Oxley Act of 2002,
the Committee shall review a report of Management's assessment of the
effectiveness of internal controls as of the end of the most recent fiscal year
and the independent auditors' report on Management's assessment.
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The Committee shall review and discuss earnings press releases as well as
financial information and earnings provided to analysts and rating agencies.
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The Committee shall review the interim financial statements and disclosures
under Management's Discussion and Analysis of Financial Condition and Results
of Operations with Management and the independent auditors prior to the filing
of the Company's Quarterly Report on Form 10-Q. Also, the Committee shall
discuss the results of the quarterly review and any other matters required to
be communicated to the Committee by the independent auditors under generally
accepted auditing standards.
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The Committee shall review with Management and the independent auditors the
financial statements and disclosures under Management's Discussion and Analysis
of Financial Condition and Results of Operations to be included in the
Company's Annual Report on Form 10-K (or the annual report to shareholders if
distributed prior to the filing of Form 10-K), including its judgment about the
quality, not just the acceptability, of accounting principles, the
reasonableness of significant judgments, and the clarity of the disclosures in
the financial statements. Also, the Committee shall discuss the results of the
annual audit and any other matters required to be communicated to the Committee
by the independent auditors under generally accepted auditing standards.
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The Committee shall establish procedures for the receipt, retention, and
treatment of complaints received by the Company regarding accounting, internal
accounting controls, or auditing matters, and the confidential, anonymous
submission by employees of the Company of concerns regarding questionable
accounting or auditing matters.
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The Committee shall receive corporate attorneys' reports of evidence of a
material violation of securities laws or breaches of fiduciary duty.
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The Committee shall prepare its report to be included in the Company's annual
proxy statement, as required by Securities and Exchange Commission regulations.
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The Committee shall perform an evaluation of its performance at least annually
to determine whether it is functioning effectively.
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To the extent not prohibited by law or Securities and Exchange Commission
regulations, the Chair or Vice-Chair of the Committee may represent the entire
Committee for purposes of receiving reports, performing review, and
pre-approving the scope of non-audit services to be performed by the
independent auditors and the fees relating thereto, provided that a report on
all such activities shall be presented to the full Audit Committee at its next
meeting.
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CONTACT INVESTOR RELATIONS
Investor Relations
Hewitt Associates
100 Half Day Road
Lincolnshire, IL 60069
phone: (847) 295-5000
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